Package Description
On offer
- Flexible working policy (hybrid working)
- Comprehensive and competitive benefits plan
- A range of wellness activities and employee assistance programs
- Casual dress code
Relocation:
The Netherlands' central location in Europe makes it an ideal base for travel and business within the EU. Major cities are well-connected by road, rail, and air with Amsterdam Schiphol Airport one of Europe's busiest and most well-connected airports, facilitating easy international travel.
Serco offers relocation support for all EU passport holders that are planning to relocate to the Netherlands and work for Serco B.V.
Job Introduction
Serco is a leading Space Services Provider with thousands of skilled resources that have supported over 50 space missions on behalf of more than 10 Space or Government agencies around the globe, including the ESA and NASA.
Serco is a leading Space Services Provider with thousands of skilled resources that has supported over 50 space missions on behalf of more than 10 Space or Government agencies around the globe, including the ESA and NASA. Serco offers space capability across the full space lifecycle from satellite testing to Launch services, LEOP to spacecraft operations, space surveillance to data management, and supporting downstream application development. With over 55 years history in the space sector Serco is well placed to contribute to National strategies and New Space ventures who want to scale their businesses/organizations with skilled talent.
On behalf of our client, the European Space Agency, we are looking for a skilled Secretary/Administrative Assistant to join our team at the esteemed ESA-ESTEC site, in the Netherlands. Our mission is to provide exceptional administrative and secretarial support, ensuring smooth operations and efficient coordination across all ESA activities. The ideal candidate will strive to manage essential tasks with precision, from travel arrangements to document management, enabling the team to focus on their core missions.
Please note that this role provides a one-year fixed term contract.
Main Responsibilities
As Secretary/Administrative Assistant you will concentrate your activities on the following:
- Day-to-day support to Unit personnel regarding business travel arrangements, leave management, coordination of training.
- Analysing incoming correspondence and documentation and managing distribution of outgoing correspondence and documentation.
- Provision of various logistic support to the Unit. - Arrivals (office, phone, computer, security, access to databases, information systems) and departures (deregistration, etc.) of Unit personnel.
- Ordering of office supplies and maintenance of stationary.
- Room and resources bookings for meetings and/or events falling under the responsibility of the Unit.
- Tasks related to documentation management, distribution/registration of mail and documents.
- Organization of agenda and of meetings.
- Maintaining documents libraries for the Unit, including maintenance of change log, distribution lists, issue information notes to concerned users.
- Maintaining and following up actions lists for the Unit and taken minutes of coordination meetings for the Unit.
- Participation to organisation of events (e.g. workshops, conferences) as required.
- Participation to the preparation and the publication of internal and external documents, including editing and proofreading.
- Data collection, extraction from various Corporate applications (e.g. SAP, PRISMA) and from various internal sources and data consistency checking and coherence analysis.
Special requirements for the division:
- Maintaining the risk register.
- Administering the SharePoint site.
- Setting up a configuration management for the Documents produced by the Division.
- Preparing presentations in Power Point on the basis of inputs provided by the experts.
- Handling confidential information and sensitive information.
- Proof reading, formatting of documents for the Executive Board and ESA governance bodies.
- Maintaining and updating the missions schedule for ESA Council.
- Supporting the PPS Project Manager in change management and logistical tasks.
Successful Candidate
Do you think you are the person we are looking for? See below what experience or knowledge you should bring:
- Vocational Degree or equivalent.
- At least 2 years of relevant work experience.
- Highly proficient with modern electronics office automation tools in particular Microsoft Office suite and electronic mailing.
- Familiarity with ESA working environment in a similar position is a distinct advantage.
- Knowledge of SAP and Prisma can be an asset.
- Excellent interpersonal skills are needed, together with a high degree organizational and communication abilities, and comfortable with working in a diverse and multinational team environment.
- Proficiency in the English language, both written and spoken is the official requirement for this position.
- Knowledge of French language is considered an asset.
- Dutch language is not required but it can be considered an asset.
- Candidates must be eligible to work in the EU.
About the Company
Serco is a leading provider of public services. Our customers are governments or others operating in the public sector. We gain scale, expertise and diversification by operating internationally across five sectors and four geographies: Defence, Space, Justice & Immigration, Transport, Health and Citizen Services, delivered in UK & Europe, North America, Asia Pacific and the Middle East. More information can be found at Serco | Europe
Why should you join Serco ?
- Chance to contribute to innovation in the public services sector
- A company passionate about diversity and inclusion
- Permanent employment with comprehensive Serco Benefits package.
We are diverse and inclusive organisation
At Serco, we see people first and foremost for their performance and potential and we are committed to supporting the needs of all our colleagues. It’s a mix of people from different backgrounds, experiences and opinion that keeps our culture strong and vibrant.
We believe in equity so we strongly encourage applications from a diverse range of candidates. Disabled applicants who meet the minimum criteria for the job are encouraged to apply and demonstrate their abilities in an interview. We also welcome a conversation about any adjustments that would make the interview process more accessible for you. Wherever possible we are open to discussions around flexible working and we operate a hybrid work structure in many of our business areas.
In the UK we are proud to be a Disability Confident Leader in the government’s scheme and hold the Gold Inclusive Employer Standard; in Belgium we are partner of Diversicom and member of Charter der Vielfalt in Germany.
If you have any questions please do not hesitate to reach out to The Serco Europe Recruitment Team
Important
Any offer of employment is contingent upon you providing documents to verify your identity and employment eligibility, as required by law.
Please contact the recruitment team if needed
Data Protection:
For more information on how the personal data is processed, please see the link Data Protection policy here.