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Secretary for Department Head NAV-P

Please Note: The application deadline for this job has now passed.

Package Description

What we offer if you join our amazing team:

  • Flexible working policy (hybrid working)
  • Comprehensive and competitive benefits plan
  • A range of wellness activities and employee assistance programs
  • Casual dress code

Job Introduction

Serco is a leading Space Services Provider with thousands of skilled resources that have supported over 50 space missions on behalf of more than 10 Space or Government agencies around the globe, including the ESA and NASA. 

Serco is a leading Space Services Provider with thousands of skilled resources that has supported over 50 space missions on behalf of more than 10 Space or Government agencies around the globe, including the ESA and NASA. Serco offers space capability across the full space lifecycle from satellite testing to Launch services, LEOP to spacecraft operations, space surveillance to data management, and supporting downstream application development. With over 55 years history in the space sector Serco is well placed to contribute to National strategies and New Space ventures who want to scale their businesses/organizations with skilled talent.

We're looking for a Secretary for Department Head NAV-P to join our team at the ESA-ESTEC site in the Netherlands. Please note that this role provides a one-year fixed term contract.

Main Responsibilities

As Secretary for Department Head you will concentrate your activities on the following:

  • Day-to-day support to Unit personnel regarding business travel arrangements, leave management, coordination of training.
  • Dealing with incoming telephone calls and information requests.
  • Analysing incoming correspondence and documentation and managing distribution of outgoing correspondence and documentation.
  • Provision of various logistic support to the Unit.
  • Arrivals (office, phone, computer, security, access to databases, information systems) and departures (deregistration, etc.) of Unit personnel.
  • Ordering of office supplies and maintenance of stationary.
  • Room and resources bookings for meetings and/or events falling under the responsibility of the Unit.
  • Administration and handling of shipment of goods and express mail.
  • Tasks related to documentation management, distribution/registration of mail and documents.
  • Organization of agenda and of meetings.
  • Maintaining documents libraries for the Unit, including maintenance of change log, distribution lists, issue information notes to concerned users.
  • Maintaining and following up actions lists for the Unit and taken minutes of coordination meetings for the Unit.
  • Participation to organisation of events (e.g. workshops, conferences) as required.

 

In addition to the above that correspond to standard activities in support to an organisational unit, you may also cover the following tasks:

  • Support to the Project Review Process.
  • Support to visitor service: including access control, preparing visa applications, distribution of information material.
  • ESA site administration: including periodical update (e.g. daily) of site schedule, updating and distribution of the site telephone list.

Successful Candidate

Do you think you are the person we are looking for? See below what experience or knowledge you should bring:

  • Vocational Degree or equivalent.
  • At least 2 years of relevant work experience.
  • Highly proficient with modern electronics office automation tools in particular
  • Microsoft Office suite and electronic mailing (preferably Lotus Notes).
  • Familiarity with ESA working environment in a similar position is a distinct advantage.
  • Knowledge of SAP can be an asset.
  • Excellent interpersonal skills are needed, together with a high degree organizational and communication abilities, and comfortable with working in a diverse and multinational team environment.
  • Proficient in the English language, both written and spoken; knowledge of another official ESA language is and asset.
  • For site specific functions fluent knowledge of the local national language is also required.
  • Candidates must be eligible to work in the EU.

 

 

About the Company

On offer

  • Flexible working policy (hybrid working)
  • Comprehensive and competitive benefits plan
  • A range of wellness activities and employee assistance programs
  • Casual dress code

 

Relocation:

The Netherlands' central location in Europe makes it an ideal base for travel and business within the EU. Major cities are well-connected by road, rail, and air with Amsterdam Schiphol Airport one of Europe's busiest and most well-connected airports, facilitating easy international travel.

Serco offers relocation support for all EU passport holders that are planning to relocate to the Netherlands and work for Serco B.V.

 

DE&I

Diversity, Equity & Inclusion at Serco is based on a culture where every voice is heard and every employee feels valued. Working together as one team, we can enhance the experience of our people and teams, improve the value of our solutions to better serve the missions of our customers, and make an impact in our world.

Data Protection:

For more information on how the personal data in your application is process, please see the link Data Protection policy here

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