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Recruitment & HR Assistant

Please Note: The application deadline for this job has now passed.

Job Introduction

We have an exciting (and challenging) opening for a Recruitment & HR Assistant  in Darmstadt

The position is offered as a fixed-term contract until 28/02/2023.

Dynamic, Energetic, Entrepreneurial, Highly Motivated, Resilient … If this describes you then we would love to hear from you :) Come and join talented diverse Serco team at the European Organisation for the European Space Operations Centre (ESOC) based in Darmstadt, Germany. 

European Space Operations Centre (ESOC), Darmstadt, Germany, tracks and controls European spacecraft, and develops and manages ground systems. As Europe’s centre of excellence for satellite operations, ESOC is home to the engineering teams that control spacecraft in orbit and build the systems on the ground that support missions in space.

More here

Discover the offer below and click on ‘Apply’ if you know that your skillset and talents are a suitable match for this opportunity.

  • Serco – The employer of choice for a career within the Space Sector.

Serco are a trusted provider of services to National Space Agencies and the European Space Agency (ESA), we have over 40 years’ experience supporting the space sector and providing services for all stages of our customer’s space missions.

  • Join our community of space specialists across Europe

We are proud to support the European institutional Space landscape: Serco boasts an extensive network of Space professionals located at our offices in Darmstadt, Noordwijk, Frascati, Paris and Madrid, all within close proximity of our two largest space sector customers, European Space Agency/European Space Operations Centre (ESA/ESOC) and European Organisation for the Exploitation of Meteorological Satellites (EUMETSAT).

  • Supporting Women in Aerospace

Diversity and Inclusion is extremely important to us. Supporting women's opportunities, development and visibility in the space sector is key and that is why we are proud members and supporters of Women in Aerospace Europe, a dynamic and global network supporting women's careers in Aerospace.

Women in Aerospace Europe (WIA-E) – Supporting women in STEM (wia-europe.org)  


Role Responsibility

Serco is searching for an experienced HR & Recruitment Assistant working at ESOC, Darmstadt. This is a full time 6-month temporary position, with potential to become a permanent role & future team leader duties (for the right candidate).

As Recruitment & HR Assistant  you will concentrate your activities on the following:

Recruitment Support:

• Standardized communication with potential applicants ESA-wide, mainly mailbox handling.

• Preparation and publication of Job Requisitions using SAP SuccessFactors

• Initial screening of applications according to formal criteria (e.g. gender, nationality, level of education)

• Arranging job interviews (mostly on-line) and their follow-up with the interview boards

• Managing candidates via the SAP SuccessFactors candidate pipeline, covering all statuses from application to hired

• Specific communication with candidates

• Arranging pre-recruitment security checks for selected candidates

• On-boarding of new hires

Other additional duties will include:

Staff Administration tasks:

• Preparation of employment contracts following successful application

• Hiring (i.e. payroll insertion) of new staff

• Contract and position (ie. in the organizational structure) administration during the entire employment period, e.g. contract extensions, reassignments to new positions, etc.

• Ad-hoc (ie. request-based) and periodic (e.g. via questionnaires, reporting) verification of entitlements

• Making the necessary payroll inputs for salary and allowances, as well as calculating ad-hoc payments (e.g. untaken leave)

• Systematic monthly payroll verification

• Daily maintenance of the organizational structure (e.g. org. units, positions, etc.)

• Time and leave management.

HR support, supporting the HR Manager:

• Registration of certified sick leave

• Arranging appointments with the ESOC physician

• Arranging visas and special ID cards with the local authorities

• Support to ad-hoc HR events

• Coordination of the allocated places at the ESOC Childcare Centre

• Assisting with other local tasks as required

Successful Candidate

Do you think you are the person we are looking for? See below what experience or knowledge you should bring:

  • Knowledge of MS tools and prior office experience within a HR or Recruitment environment. Must have at least 2 years experience in a similar role. 
  • Fluent in English.
  • German & French desirable (but not essential) 
  • University degree or equivalent. 
  • HR qualifications desirable (but not essential). 



Any offer of employment is contingent upon you providing documents to verify your identity and employment eligibility, as required by law.

Applicants are reminded that they will be requested to produce such documentation during the recruitment process.

Please contact a member of the recruitment team if you require further details of acceptable types of documentation required for verification of identity and work authorization. 

Data Protection:

When creating a profile on the Serco Career Centre you agreed to the Data Protection policy, a copy is available upon request.

You may submit a written request revoking your consent to this agreement at any time.

Package Description

What we offer if you join our amazing team:

• Competitive Salary 

• Corporate Benefits Package 

• Support provided to EU Nationals requiring relocation – Information available upon request

• Company events

About the Company

Why should you join Serco ?

At Serco not only is the nature of the work we do important, everyone has an important role to play.

Meaningful and vital work - You’ll contribute to methodologically intercepting challenges whilst achievements will also be recognised and celebrated.

A world of opportunity - You’ll be wholeheartedly supported with development and career progression

Great people - You’ll become an integral member of a well-defined and supportive team who believe passionately in the value of our work.

What we offer

  • Chance to contribute to innovation in the public services sector
  • A company passionate about diversity and inclusion
  • Permanent employment with comprehensive Serco Benefits package.

About Serco

At Serco, not only is the nature of the work we do important, everyone has an important role to play when managing complex public services.  

We are a team of 60,000 people responsible for delivering essential public services around the world, we are innovators, committed to redesigning and improving public services for the benefit of everyone.

By joining Serco you will have unlimited access to our Global Employee Networks – SercoInspire (Gender), SercoEmbrace (Multicultural), SercoUnlimited (Disability) and In@Serco (LGBT & Networks). Serco Employee Networks, led by colleagues who are passionate about diversity, inclusion and belonging. 


Please click on the apply button to be taken to our careers website

Serco is a Disability Confident Employer committed to employing and retaining people with disabilities.  Disabled applicants who meet the minimum criteria for the job will be given the opportunity to demonstrate their abilities at an interview.

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Serco European Agencies

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