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Travel Administrator

Please Note: The application deadline for this job has now passed.

Job Introduction

Serco is a partner of choice to the European Institutions and other International Organisations. For the past 30 years, we have been providing European and International Organisations a wide range of services including ICT services in support, infrastructure, operations and development as well as managing different contact centres for the key European Institutions, agencies and organisations, in Brussels and across Europe.

What connects the ever-growing Serco workforce is a passion for delivering great service –
To keep ahead, we have to evolve continually and enhance the way we deliver our services. Everyone in Serco has a role to play, here.

Serco provides the right environment to encourage ideas and a comprehensive Best Practice support network that enables them to put their ideas into action.

We are hiring a …. for our prestigious partner ECB (European Central Bank) in Frankfurt. ECB (European central bank), it is the central bank of the 19 European Union countries which use the euro. Their main task is to maintain price stability. 

If you like to work in a multi-cultural and dynamic environment, this opportunity can answer to your expectation.

We look forward to meeting you!  Discover the offer below and click on ‘Apply’ if you know that your skillset and talents are a suitable match for this opportunity.

At Serco, we do not only offer a career but also the opportunity to join a community where everyone’s wellbeing matters, by living out the Serco values in all we do!

 

Role Responsibility

As Travel Administrator you will concentrate your activities on the following:

Validation of business travel expense claims:

  • Uploading of invoices
  • Validation of expenses for accuracy and compliance
  • Follow-up with travellers via telephone and email
  • Tracking of communications
  • Follow-up/clarifications with 2nd line support
  • Processing of the claims in SAP

 

Provide overflow/peak support to the FM Service Desk

  • Handling the switchboard internal/external calls
  • Creation of tickets for all service providers
  • Timely coordination of incoming emails and phone calls
  • Provision of assistance to the employees on finding information related to daily processes
  • Acting as a bridge between employees and service provider
  • Handling of Lost and Found items

 

Please note: This position is offered as a fixed-term contract with an ending date of 31/08/2023.

There is a potential for a further extension/permanent contract.

 

Successful Candidate

Do you think you are the person we are looking for? See below what experience or knowledge you should bring:

  •  Service Desk experience or similar customer-service experience
  • Technical know-how
  • Very good customer service skills required
  • Capable of adjusting and integrating into the multi-culture environment of a European organisation
  • Friendly approach and the ability to handle complex situations is essential
  • The ideal candidate shall be reliable, punctual, dress in business attire and competent to carry out the services.

    

  • Secondary school graduation (preferably high school graduation/Abitur) plus professional education;
  • Minimum 3 years of relevant professional experience and in case of existing academic study, 2 years of professional experience;
  • Basic knowledge of Facility Management standards e.g. GEFMA;
  • Basic knowledge of Ticket systems or CAFM software e.g.Planon;
  • Basic knowledge of Switchboard systems e.g. PeterConnects;
  • Basic knowledge in travel modules in ERP system, e.g. SAP Travel module;
  • Good knowledge of MS Office (Outlook, Word, Excel);
  • Very good communication and customer service skills;
  • English skills level C1 (according to the "self-assessment grid" available on the Europass web site http://europass.cedefop.europa.eu/).
  • German language skills a plus

 

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Important

Any offer of employment is contingent upon you providing documents to verify your identity and employment eligibility, as required by law.

Applicants are reminded that they will be requested to produce such documentation during the recruitment process.

Please contact a member of the recruitment team if you require further details of acceptable types of documentation required for verification of identity and work authorization. 

Data Protection:

When creating a profile on the Serco Career Centre you agreed to the Data Protection policy, a copy is available upon request.

You may submit a written request revoking your consent to this agreement at any time.

Package Description

What we offer if you join our amazing team:

• Competitive Salary 

• Corporate Benefits Package 

• Support provided to EU Nationals requiring relocation – Information available upon request

• Company events

 

About the Company

Why should you join Serco ?

At Serco not only is the nature of the work we do important, everyone has an important role to play.

Meaningful and vital work - You’ll contribute to methodologically intercepting challenges whilst achievements will also be recognised and celebrated.

A world of opportunity - You’ll be wholeheartedly supported with development and career progression

Great people - You’ll become an integral member of a well-defined and supportive team who believe passionately in the value of our work.

What we offer

  • Chance to contribute to innovation in the public services sector
  • A company passionate about diversity and inclusion
  • Permanent employment with comprehensive Serco Benefits package.

About Serco

At Serco, not only is the nature of the work we do important, everyone has an important role to play when managing complex public services.  

We are a team of 50,000 people responsible for delivering essential public services around the world, we are innovators, committed to redesigning and improving public services for the benefit of everyone.

By joining Serco you will have unlimited access to our Global Employee Networks – SercoInspire (Gender), SercoEmbrace (Multicultural), SercoUnlimited (Disability) and In@Serco (LGBT & Networks). Serco Employee Networks, led by colleagues who are passionate about diversity, inclusion and belonging. 

Apply

Please click on the apply button to be taken to our careers website

Serco is a Disability Confident Employer committed to employing and retaining people with disabilities.  Disabled applicants who meet the minimum criteria for the job will be given the opportunity to demonstrate their abilities at an interview.

Serco European Agencies

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