Package Description
What we offer if you join our amazing team:
• Competitive Salary
• Corporate Benefits Package
• Company events
Job Introduction
Serco has more than 40 years of experience supporting the space sector and providing services for all stages of our customer’s space missions. We not only have a helicopter view of the market and the latest advancements in the field, but we also know exactly what is needed to succeed within the very dynamic and challenging space industry. In Germany we offer a wide range of career opportunities in a variety of fields ranging from aerospace and telecommunications engineering, through software engineering and data science, to business administration and project management. Our customers are governments or others operating in the public sector.
We’re looking for a Support Office & Contract Administration Assistant, to reinforce the team in our Germany office!
We look forward to meeting you!
Main Responsibilities
Responsibilities:
- Contract administration:
- Preparation of financial data for customers
- Processing “Confirmation & Invoices” in customer’s SAP system
- Preparation/Consolidation and tracking of customer documents, such as financial reports, minutes of meetings, timesheet (etc.)
- Management/ Processing of timesheets
- Managing/ Coordinating customer RfOs
- Tracking and follow-up on governance requirements (i.e. leave booking, Serco Essentials training, training plan)
- BERs, overtime request handling
Invoice preparation and handling:
- Preparation of Sales invoices (using SOUT) and credit memos (in SAP)
- Sending sales invoices out to customers (email attachments or in customer system)
- Support RTR during month end un-billed revenue preparation
As well as:
- Bid support (populating job specs for recruitment etc.)
- General support of daily contract management activities in Germany
- General office communication and company representation
- Organisation and administration of the reception area and office, including office purchase management
- Reception and care of our guests and customers
- Purchase management including quality assessments, expense tracking and reporting and raising purchase orders for stationery and hardware
- Ordering and administration of mobile phones
- Administration of company cars
- Handling and logging incoming and outgoing correspondence, e.g. post, invoices, delivery notes
- Uploading documents to DocuSign
Successful Candidate
Profile:
- Educational degree along with a successful proven experience in an administrative assistant or similar role
- Financial/Business experience understanding and appropriate IT skills in combination with being a quick learner and able to process new things quickly is preferred than professional/educational background
- Computer literacy and good control of Microsoft 365 Office package
- Experience with SAP is a plus, along with good general understanding of company finance/commercial activities
- Fluency in both German and English
- Strong communication skills
- Team player personality, proactivity, strong organizational skills, meticulous attention to detail and hands-on attitude
All candidates must be eligible to work in the EU.
About the Company
Serco is a leading provider of public services. Our customers are governments or others operating in the public sector. We gain scale, expertise and diversification by operating internationally across five sectors and four geographies: Defence, Space, Justice & Immigration, Transport, Health and Citizen Services, delivered in UK & Europe, North America, Asia Pacific and the Middle East. More information can be found at Serco | Europe
Why should you join Serco ?
- Chance to contribute to innovation in the public services sector
- A company passionate about diversity and inclusion
- Permanent employment with comprehensive Serco Benefits package.
We are diverse and inclusive organisation
At Serco, we see people first and foremost for their performance and potential and we are committed to supporting the needs of all our colleagues. It’s a mix of people from different backgrounds, experiences and opinion that keeps our culture strong and vibrant.
We believe in equity so we strongly encourage applications from a diverse range of candidates. Disabled applicants who meet the minimum criteria for the job are encouraged to apply and demonstrate their abilities in an interview. We also welcome a conversation about any adjustments that would make the interview process more accessible for you. Wherever possible we are open to discussions around flexible working and we operate a hybrid work structure in many of our business areas.
In the UK we are proud to be a Disability Confident Leader in the government’s scheme and hold the Gold Inclusive Employer Standard; in Belgium we are partner of Diversicom and member of Charter der Vielfalt in Germany.
If you have any questions please do not hesitate to reach out to The Serco Europe Recruitment Team
Important
Any offer of employment is contingent upon you providing documents to verify your identity and employment eligibility, as required by law.
Please contact the recruitment team if needed
Data Protection:
For more information on how the personal data is processed, please see the link Data Protection policy here.
