Package Description
What we offer if you join our amazing team:
• Competitive Salary
• Corporate Benefits Package
• Company events
• Access to training
• Access to the sport and social recreational facilities at ESTEC Escape Recreation Centre
Job Introduction
Serco are a trusted provider of services to National Space Agencies and the European Space Agency (ESA), we have over 40 years’ experience supporting the space sector and providing services for all stages of our customer’s space missions.
Main Responsibilities
As Secretary/Administrative Assistant you will concentrate your activities on the following:
- Support to the Project Review Process.
- Support to visitor service: including access control, preparing visa applications, distribution of information material.
- ESA site administration: including periodical update (e.g. daily) of site schedule, updating and distribution of the site telephone list.
- Data collection, extraction from various Corporate applications (e.g. SAP, PRISMA) and from various internal sources and data consistency checking and coherence analysis.
- Day-to-day support to Head of Division and Division’s personnel regarding business travel arrangements, leave management, coordination of training.
- Provision of logistic support to all the Division, in particular for arrivals of personnel (office, phone, computer, security, access to databases, information systems) and departures (deregistration, etc.) and for the organisation of on-site and off-site working.
- Ordering of office supplies and maintenance of stationary.
- Room and resources bookings for meetings and/or events falling under the responsibility of the Division.
- Maintaining and following up actions lists and taking minutes of coordination meetings and others upon request.
- Support to organisation of events (e.g. workshops, conferences) as required.
- Participation to the preparation and the publication of internal and external documents, including editing and proofreading.
Successful Candidate
Do you think you are the person we are looking for? See below what experience or knowledge you should bring:
- Vocational Degree or equivalent.
- At least 2 years of relevant work experience.
- Proficient in the English language, both written and spoken; knowledge of another official ESA language is and asset.
- Multiple years of experience in assisting Senior Executive is an asset.
- Proven sense of confidentiality.
- Excellent interpersonal and communication skills as well as very good qualities of order, method, tact, initiative, and in particular discretion are required.
- A proficiency in the use of the Agency's information systems and tools (ESAP, Eclipse) is required
- Highly proficient with modern electronics office automation tools in particular Microsoft Office suite and electronic mailing (preferably Lotus Notes).
- Familiarity with ESA working environment in a similar position is a distinct advantage.
- Excellent interpersonal skills are needed, together with a high degree organizational and communication abilities, and comfortable with working in a diverse and multinational team environment.
- Candidates must be eligible to work in the EU.
About the Company
Why should you join Serco ?
At Serco not only is the nature of the work we do important, everyone has an important role to play.
Meaningful and vital work - You’ll contribute to methodologically intercepting challenges whilst achievements will also be recognised and celebrated.
A world of opportunity - You’ll be wholeheartedly supported with development and career progression
Great people - You’ll become an integral member of a well-defined and supportive team who believe passionately in the value of our work. We are a company passionate about diversity and inclusion.
About Serco
Serco Europe has operated in the Netherlands and Spain over the past 30 years, mainly in the field of Space. Serco Netherlands and Spain have a long history of partnership and trust with the European Space Agency (ESA).
In both countries, Serco is proud to deliver the highest calibre of people and services at ESTEC (ESA’s technology and engineering hub) and ESAC (ESA’s Astronomy and Science centre).
At the heart of its business, Serco Netherlands and Spain source, train, care and support employees, enabling them to better pursue their dreams of working in the Space industry in excelling in the delivery of essential public services.
Important:
Any offer of employment is contingent upon you providing documents to verify your identity and employment eligibility, as required by law.
Applicants are reminded that they will be requested to produce such documentation during the recruitment process.
Please contact a member of the recruitment team if you require further details of acceptable types of documentation required for verification of identity and work authorization.
Data Protection:
For more information on how the personal data in your application is process, please see the link Data Protection policy here.
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