RT-S/DG - 056 Administrative Assistant

Job Introduction

Serco Nederland BV,/ Serco Services GmbH, part of the Serco group, A FTSE250, Multi-national Service Provider with over 50,000 employees worldwide.

Serco’s space heritage over the last 40 years has placed us in the Space News Top 50 Space Industry Manufacturing and Services Companies - We work alongside EUMETSAT and the European Space Agency, where we are the largest on-site service provider with ca. 300 staff.

We currently have an exciting opportunity for an Administrative Assistant based at ESA Headquarters in Paris, France.

Role Responsibility

The ideal candidate will focus on the following tasks:

Partnership

• Follow-up of the agreements on the process of approbation and signature of the different stakeholders and signatories of these agreements – internal and external of ESA
• Follow-up the distribution of the agreements
• Registration on the database and update concerning the status of the agreements

Internal communication

• Support with the display updates on the HQ video screens
• Support the organisation of HQ internal events for staff and contractors

Administration

• Administrative tasks related to preparation of missions and meetings
• Phone front desk for Partnership Unit (in the absence of corporate team)
• Phone front desk for Internal Customer Unit (in the absence of corporate team)

Internal Customer relations

• Planning, preparation and follow up with the video producer of the shooting/recording of the DG’s interviews on support of the team of the Unit
• Support in the organisation of events of DG at ESA HQ and out of ESA

Successful Candidate

The post holder shall have successfully completed secondary education and possess proven professional skills in administrative and/or secretarial activities.

The successful candidate should bring the following skills and experience:

• Good communication skills
• Autonomy
• Good organization skills
• Fluency in English and French
• Minimum of 10 years’ experience

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Important

Any offer of employment is contingent upon you providing documents to verify your identity and employment eligibility, as required by law.

Applicants are reminded that they will be requested to produce such documentation during the recruitment process.

Please contact a member of the recruitment team if you require further details of acceptable types of documentation required for verification of identity and work authorization. 

For positions located within the Darmstadt Support Office please note that only applicants with no family affiliation within the Company will be considered.

Data Protection:

When creating a profile on the Serco Career Centre you agreed to the Data Protection policy, a copy is available upon request.

You may submit a written request revoking your consent to this agreement at any time.

Package Description

Highly competitive salary 

Corporate Benefits Package 

Relocation Assistance (if applicable)

Further information available from the Serco Europe Recruitment Team

About the Company

Serco is one of the world’s largest providers of public services, employing over 50,000 people in over 20 countries.

We work closely with the European Government Institutions & Space Agencies providing crucial Services with over 300 staff members.

The services we provide are often of critical importance to the communities and nations we serve, Providing public services is one of the most satisfying and rewarding careers you can have, you have an ability to make a real positive difference to people’s lives and to your community and country.

As a business which delivers “front-line” public services, employing tens of thousands of people, we are constantly developing and promoting people; our need for skilled professionals is insatiable and few companies can offer as many opportunities for individuals to grow their careers

What connects the ever growing Serco workforce is a passion for delivering great service – To keep ahead we have to constantly evolve and enhance the way we deliver our services and everyone in Serco has a role to play here.

Serco provide the right environment to encourage ideas and a comprehensive Best Practice support network that enables them to put their ideas into action.

If you share our values then join with over 50,000 colleagues globally who are equally as passionate about delivering great service as you

A career with Serco offers the chance to work with both inspirational people and innovative contracts, in a dynamic and exciting environment.

We have a mandate to execute brilliantly and our people lead and inspire based on our core values, Trust, Care, Pride and Innovation.

Take pride in what you do.

Serco European Agencies