Secretary / Administrative Assistant

Package Description

What we offer if you join our amazing team:

• Competitive Salary 

• Corporate Benefits Package 

• Support provided to EU Nationals requiring relocation – Information available upon request

• Company events

Job Introduction

We have an exciting (and challenging) opening for a Secretary / Administrative Assistant in Noordwijk. 

Dynamic, Energetic, Entrepreneurial, Highly Motivated, Resilient … If this describes you then we would love to hear from you :) 

Discover the offer below and click on ‘Apply’ if you know that your skillset and talents are a suitable match for this opportunity.

• Serco – The employer of choice for a career within the Space Sector.

Serco are a trusted provider of services to National Space Agencies and the European Space Agency (ESA), we have over 40 years’ experience supporting the space sector and providing services for all stages of our customer’s space missions.

• Join our community of space specialists across Europe

We are proud to support the European institutional Space landscape: Serco boasts an extensive network of Space professionals located at our offices in Darmstadt, Noordwijk, Frascati, Paris and Madrid, all within close proximity of our two largest space sector customers, European Space Agency/European Space Operations Centre (ESA/ESOC) and European Organisation for the Exploitation of Meteorological Satellites (EUMETSAT).

• Supporting Women in Aerospace

Diversity and Inclusion is extremely important to us. Supporting women's opportunities, development and visibility in the space sector is key and that is why we are proud members and supporters of Women in Aerospace Europe, a dynamic and global network supporting women's careers in Aerospace.

Women in Aerospace Europe (WIA-E) – Supporting women in STEM (wia-europe.org)

Main Responsibilities

As Secretary / Administrative Assistant you will concentrate your activities on the following:

• Day-to-day support to Division’s Head and Division’s personnel
  regarding business travel arrangements, (budget verification, approval
  cycles etc.), and leave management.
• Organization of Division’s Head day to day agenda and its scheduled
  meetings.
• Maintaining and following up actions lists for the Head of Division
  including preparing the closing action and regular reporting.
• Dealing with incoming telephone calls and information requests.
  Analysing incoming correspondence and documentation and managing
  distribution of outgoing correspondence and documentation.
• Provide of various logistic support to the Division, in particular for arrival
  of new comers, (office, phone, computer, security badge), and departures
  (deregistration, etc.) .
• Ordering of office supplies and maintenance of stationary.
• Room and resources bookings for meetings and/or events falling under
  the responsibility of the Division.
• Tasks related to documentation management, distribution/registration of
  mail and documents, digitalization in related data based.
• Maintaining documents libraries for the Division including maintenance
  of distribution lists, regular reports, and issue information notes to
  concerned users.
• Support the organisation of events within the Division (e.g. workshops,
  conferences) as required

Successful Candidate

• Specific education in Administrative/Secretarial or demonstrated
  equivalent experience
• Proficient in the English language, both written and spoken; knowledge
  of another official ESA language is and asset.
• Very good communication skills as well as qualities of order, method,
  initiative to work independently, and reliability in the execution of tasks
  are required.
• Highly proficient with modern electronics office automation tools in
  particular Microsoft Office suite ( e.g. Excel, Word, Power Point , etc.)
  and electronic mailing (ESA365/Lotus Notes).
• Familiarity with ESA working environment in a similar position is a
  distinct advantage.
• Secretarial education is an asset

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Important:

Any offer of employment is contingent upon you providing documents to verify your identity and employment eligibility, as required by law.

Applicants are reminded that they will be requested to produce such documentation during the recruitment process.

Please contact a member of the recruitment team if you require further details of acceptable types of documentation required for verification of identity and work authorization. 

Data Protection:

When creating a profile on the Serco Career Centre you agreed to the Data Protection policy, a copy is available upon request.You may submit a written request revoking your consent to this agreement at any time.

About the Company

Why should you join Serco ?

At Serco not only is the nature of the work we do important, everyone has an important role to play.

Meaningful and vital work - You’ll contribute to methodologically intercepting challenges whilst achievements will also be recognised and celebrated.

A world of opportunity - You’ll be wholeheartedly supported with development and career progression

Great people - You’ll become an integral member of a well-defined and supportive team who believe passionately in the value of our work.

What we offer

• Chance to contribute to innovation in the public services sector
• A company passionate about diversity and inclusion
• Permanent employment with comprehensive Serco Benefits package.

About Serco

At Serco, not only is the nature of the work we do important, everyone has an important role to play when managing complex public services.  

We are a team of 60,000 people responsible for delivering essential public services around the world, we are innovators, committed to redesigning and improving public services for the benefit of everyone.

By joining Serco you will have unlimited access to our Global Employee Networks – SercoInspire (Gender), SercoEmbrace (Multicultural), SercoUnlimited (Disability) and In@Serco (LGBT & Networks). Serco Employee Networks, led by colleagues who are passionate about diversity, inclusion and belonging. 

Apply

Please click on the apply button to be taken to our careers website

Serco is a Disability Confident Employer committed to employing and retaining people with disabilities.  Disabled applicants who meet the minimum criteria for the job will be given the opportunity to demonstrate their abilities at an interview.

More at:

https://www.serco.com/eu/sector-expertise/space

https://www.serco.com/eu/careers/careers-in-space