RT-C/NAV-PF/00083 - Secretary / Administrative Assistant
At Serco not only is the nature of the work we do important, everyone has an important role to play, from caring for vulnerable people to managing complex public services.
We are a team of 50,000 people responsible for delivering essential public services around the world, we are innovators,committed to redesigning and improving public services for the benefit of everyone.
Serco and Proud - Make a difference every day.
We currently have an exciting opportunity for a Secretary / Administrative Assistant, based in ESTEC,Noordwijk.
The work covers the following main tasks:
•Support to the processes related to the main resources of the organizational entity (i.e. budgets, manpower, staffing), including planning, execution and follow-up of the activities and resources.
•Support to the planning, preparation, execution and follow-up of technical activities (including projects / programmes) and associated progress in terms of output / schedule / resources, and of related procurement actions.
•Monitoring and controlling of all administrative actions related to procurement and contractual matters, including monitoring of financial commitments and payment milestones, invoicing, etc.
•Maintaining up to date the related data, performing data analysis, identifying deviations w.r.t. plans/targets and production of associated reports to the responsible management and to the concerned customers.
•Support to communication activities related to a) and b) above, including update of web-site, organization of events, etc.
•Support to the organization in relation to a) or b) above for preparation and execution of meetings / reviews, recording of minutes and actions, and follow-up thereof.
•Provision of administrative assistance to organizational units and their staff regarding secretarial and clerical functions, documentation management, management of agenda and organization of meetings, business travel arrangements, handling of mail, management documentation / archive, etc.
The Ideal Candidate
The Ideal Candidate shall have adequate generic skills and experience in the following areas:
•Business administration and control at administrator level and/or assistant level.
•Good sense of contacts and communications.
•Ability to readily assimilate and co-ordinate input data and providing timely output to the hierarchy.
•Reliability, rigor and initiative in the execution of the assigned work.
•Familiarity in the use of standard office automation support software packages (such as Word, Excel) and of commercial database system (e.g. Access), electronic mail and Web based applications.
•Ability to rapidly understand and adapt to ESA specific context and environment
•Good sense of organisation of work, rigor, accuracy and reliability in the execution of the assigned tasks.
•Result orientation and autonomy in the execution of the assigned tasks.
•Ability to handle high volume of numerical data in an accurate manner, analyse them, and produce synthetic reports.
•Good written and verbal communication.
•Excellent proficiency in the use of tools advanced features, databases and specialised information systems (MS Office) including in particular advance usage of Excel.
Any offer of employment is contingent upon you providing documents to verify your identity and employment eligibility, as required by law.
Applicants are reminded that they will be requested to produce such documentation during the recruitment process.
Please contact a member of the recruitment team if you require further details of acceptable types of documentation required for verification of identity and work authorization.
When creating a profile on the Serco Career Centre you agreed to the Data Protection policy, a copy is available upon request.
You may submit a written request revoking your consent to this agreement at any time.
Corporate Benefits Package
Relocation Assistance (if applicable)
Further information available from the Serco Europe Recruitment Team
About the Company
Serco is one of the world’s largest providers of public services to Governments employing over 50,000 people in over 20 countries In Belgium and Luxembourg we work closely with the European Institutions providing crucial Services with over 220 staff members.
The services we provide are often of critical importance to the communities and nations we serve, Providing public services is one of the most satisfying and rewarding careers you can have, you have an ability to make a real positive difference to people’s lives and to your community and country.
As a business which delivers “front-line” public services, employing tens of thousands of people, we are constantly developing and promoting people; our need for skilled professionals is insatiable and few companies can offer as many opportunities for individuals to grow their careers
What connects the ever growing Serco workforce is a passion for delivering great service – To keep ahead we have to constantly evolve and enhance the way we deliver our services and everyone in Serco has a role to play here.
Serco provide the right environment to encourage ideas and a comprehensive Best Practice support network that enables them to put their ideas into action.
If you share our values then join with over 50,000 colleagues globally who are equally as passionate about delivering great service as you
A career with Serco offers the chance to work with both inspirational people and innovative contracts, in a dynamic and exciting environment.
We have a mandate to execute brilliantly and our people lead and inspire based on our core values, Trust, Care, Pride and Innovation.
Take pride in what you do.
Serco European Agencies