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Programme/Project Controller (RT-C/HRE-PS/00089)

Please Note: The application deadline for this job has now passed.

Job Introduction

 

 

Do you have a strong professional experience in fixed asset processes or asset controller ?  You could be our new Programme/Project Controller.  Come join Serco team at the European Space Agency. 


Serco is among the leading Space Industry and Services Companies. We have over 40 years’ experience in supporting the space sector: Since the creation of the European Space Agency (ESA), our employees have been providing everyday their technical, scientific and management skills to support the full range of European cornerstone space missions.  

Role Responsibility

The programme controller will provide key support to the Fixed Asset coordinator incl. but not exclusive to:

  • Lead the mid-year and EoY closure process for Fixed Assets for HRE
  • Performing the necessary controls to ensure that HRE fix assets process is auditable
  • Managing the FA structure in HRE
  • Approving fixed assets (FA) master data requests for off-the-shelf FA purchases;
  • Approving the scrapping/disposal/transfer/acceptance of FA;
  • Setting up and implementing FA labelling campaigns;
  • Initating and performing physical checks of Directorate FA, in coordination with the Finance Accounting and Fixed Asset Section (HIF-FAA);
  • Acting as contact point for accounting-related information on FA within the Directorate;
  • Acting as contact point for the FA accounting manager for fixed assets and assets-under-construction issues, including provision of HRE FA data for the yearly closure of accounts;
  • Acting as contact point for questions related to FA matters raised by the Audit Commission, in coordination with the Accounting Division (HIF-FA);
  • Reviewing of FA Decision Cards and Reviewing all HRE WBS eligible to FA capitalisation (including internal settlement rules);
  • Maintaining HRE FA database and interfacing with the Agency's ERP system, including implementation of asset transfers.

Moreover the program/project controller will support the HRE Manpower Contract Technical Officer on the day to day activities in particular:

  • preparation of Request for Tender (RT)
  • presenting the Services proposal to the Technical Responsible(s) and the Contract Officer(s)
  • supporting the recruitment process and assisting in evaluating CVs of proposed candidates
  • contract coordination activities with the ESA Contract Officers
  • support the interview process for MAS contractors e.g. by preparing the list of contractors, the schedule of interview(s), meeting room reservation(s), security entries, accompanying contractors, staff etc.
  • preparation of new contract / contract changes as documents, perform their implementation in esa-p (create contract/Contract Change Notice (CCN)/Work Order (WO) ) and insure the correctness of the process by carrying out reviews on Statement of Work, deliverables and KPI
  • prepare financial input for CCNs based on companies PSSA for CO and review correctness of CCNs for finalisation
  • complete the consolidation of all manpower contracts (e.g. end of year, contract closure/modification, ad-hoc actions)
  • updating and verify the completeness of the data to the relevant databases such as THREAD with contractor information (Manpower Assignment-MAS, Service) and HRE database(s) (HRE contractors workforce database) and closely monitor their evaluation
  • lead the end of year EFC2 reconcilliation exercise as well as support the hard closure exercise
  • prepare and provide several reports on contracts (e.g. status of contracts vs budget, amount committed, accrued, invoiced, etc) and also ad-hoc reports and analyse trends and deviations
  • participate to the ESTEC Frame Contract Operations Board to provide HRE inputs in agreement with and HRE-P and HRE-PS management

In addition following activities will be requested:

  • Prepare information and reporting for managerial accounting issues. Were required prepare reports on budgeting vs actuals, review of costs and workforce data and analyses of deviations Support in the preparation of presentations e.g. for workforce, managerial reports
  • Support the ESA HRE Time recording activities where required incl. excess hours, launch campaigns and special working arrangements etc.
  • Suggest improvements in HRE-PS processes and tools e.g. workforce database, dashboard, datalake, IPCDB, esaplan etc
  • Suggest improvements for the ESA HRE Fixed Asset process

Successful Candidate

Do you think you are the person we are looking for? See below what experience or knowledge you should bring:

The successful candidates should demonstrate in the selection process that they possess relevant work experience in the above requirements

  • Applicants for this position requires a Master degree in the area of Finance, Engineering or Legal or similar field
  • The candidate needs to have experience within multicultural and international environments;
  • Applicants should have professional experience in fixed asset processes or asset controller preferably at agency or industry level.
  • Experience in another function in finance, controlling and auditing will be considered a key asset.
  • Some knowledge and/or understanding of space/ESA systems architecture will be considered an asset
  • Knowledge of procurement process
  • Strong problem solving and result driven approach.
  • Strong ability to work independently and within group
  • Very good communication and writing skill since the position is interfacing Managers
  • Ability to work under short delivery notice on multiple related activities
  • Very good knowledge of excel, and word
  • Good knowledge of esa-p and other ESA ERP tools is an asset
  • Good knowledge of the THREAD tool is an asset

Package Description

What we offer if you join our amazing team:

  •  Competitive Salary 
  • Corporate Benefits Package 
  • Exciting relocation package​ (if applicable) 
  • Company events

About the Company

Serco is one of the world’s largest providers of public services to Governments employing over 50,000 people in over 20 countries. In Europe, Serco supports governments and international organisations in the delivery of essential public services with operations in Belgium, France and French Guyana, Germany, Italy, the Netherlands, Spain, Switzerland.

What connects the ever growing Serco workforce is a passion for delivering great service and to keep ahead we have to constantly evolve and enhance the way we deliver our services and everyone in Serco has a role to play. We have a mandate to execute brilliantly and our people lead and inspire based on our core values, Trust, Care, Pride and Innovation.

If you share our values and want to join a team of over 50,000 passionate colleagues globally we want to hear from you.

Make a difference every day.

More at:

https://www.serco.com/eu/sector-expertise/space

https://www.serco.com/eu/careers/careers-in-space

Serco European Agencies

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