Job Introduction
Serco is looking for an Assistant Financial Administrator to join its Accounts Payable service at ESA. The Accounts Payable Service will support the Financial Operations Division in analysing, validating, and approving all ESA payments to suppliers, ensuring compliance with ESA accounting policies, financial regulations, and supplier-related procedures.
This role is supporting the Financial Operations of Invoices Registration Section covering verification, processing, and registration of invoices and advances.
Main Responsibilities
- Formal Checks: Conducting formal checks on invoices and advance payments.
- Invoice Posting: Posting validated invoices in the ESA-P system.
- Advance Payment Requests: Posting advance payment requests in ESA-P.
- Advance Payment Control: Controlling and clearing advance payment requests according to the Offset-Plan.
- Invoice Query Resolution: Responding to invoice queries from industry regarding invoices perceived as due.
- Invoice and Advance Tracking: Managing lists of invoices and advances issued by the business and transferred to the service for agreed actions as outlined above.
- Proactively liaising with ESA initiating Services concerning invoices or requests of reimbursement.
- Reporting in accounts payable.
Successful Candidate
- Bachelor’s or Master’s degree in Accounting, Finance, or a related field
- Excellent numerical skills and a strong accounting background, with the analytical capabilities required to operate a complex accounting system.
- A demonstrated service-oriented attitude, strong team spirit, and the ability to collaborate effectively with other services and individuals in an international environment.
- Proficient in English and Italian (both written and spoken).