Administrator (Part-time)

Job Introduction

Do you have  excellent organizational skills, a meticulous attention to detail, and a hands-on mentality?  You could be our new Administrator.  Come and join talented diverse Serco team at the European Organisation for the European Space Operations Centre (ESOC) based in Darmstadt, Germany. 

The position is offered as a fixed-term contract of 20 hours per week until 31/12/2022 with the possibility of being converted into a permanent contract.

Serco is among the leading Space Industry and Services Companies. Serco’s space heritage over the last 40 years has placed us in the Space News Top 50 Space Industry Manufacturing and Services Companies - We work alongside EUMETSAT and the European Space Agency, our employees have been providing everyday their technical, scientific and management skills to support the full range of European cornerstone space missions.  

Role Responsibility

As Administrator you will concentrate your activities on the following:

Support Procurement related activities for the Lifecycle of software licenses, such as:

• triggering renewals
• registering Purchase Orders
• managing accounts in vendors’ portals
• maintaining the suppliers’ database
• chairing the monthly Service Lifecycle meeting

Maintain and validate financial data; Provide support to Controlling and Accounting activities, including Cost Centre Management:

• maintaining the procurement database
• preparing the Cost Centre reviews/annual forecast
• compiling reports for the customer

Maintain and perform consistency checks of Configuration Database:

• performing monthly audit
• updating configuration items entries

Support management of service contracts (e.g., preparation of response to Additional Service Requests from the customer)

Perform general administration tasks like organisation of training and take on routine and ad-hoc administrative and office support activities

Successful Candidate

Do you think you are the person we are looking for? See below what experience or knowledge you should bring:

The position requires a proactive person with excellent organizational skills, a meticulous attention to detail, and a hands-on mentality.

As the position is within a small team, being a good team player is essential. Good communication skills and an open personality are also required including the ability to establish pleasant working interfaces both internally and externally.

Computer literacy and good MS Excel and Word skills are required for the position. As the service provided by the team to the customer is in an IT environment, basic IT knowledge would be a plus.

Fluency in English is a prerequisite for the position as the work is performed in English.

The job is currently being performed from home and will move to a mix of onsite / home working.

You should have a good educational background together with a successful proven experience in a secretarial or administrative assistant role.

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Important

Any offer of employment is contingent upon you providing documents to verify your identity and employment eligibility, as required by law.

Applicants are reminded that they will be requested to produce such documentation during the recruitment process.

Please contact a member of the recruitment team if you require further details of acceptable types of documentation required for verification of identity and work authorization. 

Data Protection:

When creating a profile on the Serco Career Centre you agreed to the Data Protection policy, a copy is available upon request.

You may submit a written request revoking your consent to this agreement at any time.

Package Description

What we offer if you join our amazing team:

• Competitive Salary 

• Corporate Benefits Package 

• Exciting relocation package​ (if applicable) 

• Company events

About the Company

Serco is one of the world’s largest providers of public services to Governments employing over 50,000 people in over 20 countries. In Europe, Serco supports governments and international organisations in the delivery of essential public services with operations in Belgium, France and French Guyana, Germany, Italy, the Netherlands, Spain, Switzerland.

What connects the ever growing Serco workforce is a passion for delivering great service and to keep ahead we have to constantly evolve and enhance the way we deliver our services and everyone in Serco has a role to play. We have a mandate to execute brilliantly and our people lead and inspire based on our core values, Trust, Care, Pride and Innovation.

As a business which delivers “front-line” public services, employing tens of thousands of people, we are constantly developing and promoting people; our need for skilled professionals is insatiable and few companies can offer as many opportunities for individuals to grow their careers.

A career with Serco offers the chance to work with both inspirational people and innovative contracts, in a dynamic and exciting environment.

If you share our values and want to join a team of over 50,000 passionate colleagues globally we want to hear from you.

Make a difference every day.

Take pride in what you do!

More at:

https://www.serco.com/eu/sector-expertise/space

https://www.serco.com/eu/careers/careers-in-space

Serco European Agencies