Job Introduction
Serco is looking for Payable Account Specialist to join its Accounts Payable service at ESA. The Accounts Payable Service will support the Financial Operations Division in analysing, validating, and approving all ESA payments to suppliers, ensuring compliance with ESA accounting policies, financial regulations, and supplier-related procedures.
This role is supporting the Financial Operations of Contracts Section covering verification, processing, and registration of invoices and advances.
Main Responsibilities
- Formal Checks: Conducting formal checks on invoices and advance payments.
- Invoice Posting: Posting validated invoices in the ESA-P system.
- Controlling and clearing advance payment requests according to the Offset-Plan.
- Invoice Query Resolution: Responding to invoice queries from industry regarding invoices perceived as due.
- Invoice and Advance Tracking: Managing lists of invoices and advances issued by the business and transferred to the service for agreed actions as outlined above.
- Proactively liaising with ESA initiating Services concerning invoices or requests of reimbursement.
- Supporting the verification of contract/ and CCNs to ensure compliance with the financial requirements to be validated and approved by an ESA staff.
- Supporting to monthly and yearly closure of ESA Accounts Payable, ensuring accounts reconciliation, providing specific notes relating to ESA Financial Statements.
Successful Candidate
- Bachelor’s or Master’s degree in Accounting, Finance, or a related field
- Minimum of 2 years of professional experience in Accounting
- IT Skills: SAP Expertise: Experience as a user of SAP, specifically the ECC and SRM modules. Microsoft Office, Adobe Acrobat. VIM/OpenText (Vendor Invoice Management), Electronic mailing systems. Microsoft Teams and other cooperative working tools (e.g., SharePoint).
- Familiarity with ESA corporate applications, such as ESA-P, is an asset.
- Speaks fluent English and Italian