RT-C/SCI-MC/00149 Assistant Project Controller / Documentalist

Job Introduction

Serco is a specialist at delivering vital services on behalf of European, National and Local Governments.

Serco Europe employ’s a large workforce in Belgium, Luxembourg, France, Switzerland, Germany, Holland, Spain, Italy and the UK.

Our European operations have ca. 2,000 employees delivering critical services to public institutions throughout Europe. 

Role Responsibility

For our activities in ESTEC, we are currently looking for a Assistant Project Controller / Documentalist.  

1) The professional will support programme/ project controlling with the following tasks:

• Interfacing with industry for the delivery of documentation;
• Integrating documentation in the project's document management system;
• Maintaining documentation configuration control and managing access rights;
• Ensure compliance with ESA data security regulations;
• Support to the planning, preparation, execution and follow-up of projects activities in terms of schedule, costs and related procurement actions, risk and manpower support;
• Supporting the implementation of project control activities, the preparation of related reports and provision of management information as required.

2) Additionally, the successful post holder will also perform a range of the following tasks in document management:

• Regular review of the status of documents in the different archives and where appropriate register this information in the DMS database;
• Document registration, distribution and archiving, as well as provision of reproduction services;
• Supporting users for retrieving documents from local DMS, DMS’s from external partners and/or industry, out of paper archives, other sources like ESTEC library, scanned documents on CD-ROM or via Internet, etc;
• Provision of paper copies of electronic documents on request, creation of electronic versions of documents;
• Management of original files;
• Support to enhancements of the document management concepts and of future improvements.

The above tasks must be implemented in line with applicable configuration management processes and standards and in close collaboration with relevant CM authority.

Successful Candidate

The successful candidate will bring a University degree (Bachelor) from a recognised Institution of secondary studies or equivalent qualification in Business Administration (or Communications as relevant), and minimum 2 years of experience in the tasks similar to the ones described above.

Additionally, applicants should have appropriate skills and specific experience in the following fields:

• Proficient in the English language, both written and spoken, knowledge of another official ESA language is an asset.
• Experience in controlling and/or management of activities and resources in aerospace industry. For some tasks knowledge of Finance/Accounting may be required.
• Highly proficient in the use of modern activities and resource management support tools/databases of standard office automation support software packages including in particular advance usage of Excel (Ms-Office and in particular advanced use of Excel).
• Experience as user of SAP and in particular ECC and SRM modules and familiarity with relevant ESA corporate applications e.g. ESA-p) is an asset.
• Ability to rapidly understand and adapt to ESA specific context and environment including ESA corporate IT applications.

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Important

Any offer of employment is contingent upon you providing documents to verify your identity and employment eligibility, as required by law.

Applicants are reminded that they will be requested to produce such documentation during the recruitment process.

Please contact a member of the recruitment team if you require further details of acceptable types of documentation required for verification of identity and work authorization. 

For positions located within the Darmstadt Support Office please note that only applicants with no family affiliation within the Company will be considered.

Data Protection:

When creating a profile on the Serco Career Centre you agreed to the Data Protection policy, a copy is available upon request.

You may submit a written request revoking your consent to this agreement at any time.

Package Description

Full details on application.

Relocation assistance provided (if applicable).

About the Company

Serco Services GmbH, part of the Serco group, A FTSE250, Multi-national Service Provider with over 50,000 employees worldwide.

Serco’s space heritage over the last 40 years has placed us in the Space News Top 50 Space Industry Manufacturing and Services Companies - We work alongside EUMETSAT and the European Space Agency, where we are the largest on-site service provider with ca. 300 staff.

What connects the ever growing Serco workforce is a passion for delivering great service – To keep ahead we have to constantly evolve and enhance the way we deliver our services and everyone in Serco has a role to play here.

Serco provide the right environment to encourage ideas and a comprehensive Best Practice support network that enables them to put their ideas into action.

If you share our values then join with over 50,000 colleagues globally who are equally as passionate about delivering great service as you.

Serco European Agencies