RT-C/D/TIA/00074 Secretary / Administrative Assistant
Job Introduction
Serco is a specialist at delivering vital services on behalf of European, National and Local Governments.
Serco Europe employ’s a large workforce in Belgium, Luxembourg, France, Switzerland, Germany, Holland, Spain, Italy and the UK.
Our European operations have ca. 2,000 employees delivering critical services to public institutions throughout Europe.
Role Responsibility
Reporting directly to the Executive Secretary of the Director of
Telecommunications and Integrated Applications, and with a high degree
of autonomy, the postholder will provide administrative support in the
Director’s office. This will include:
- preparing the missions of the Director and keeping the Director informed on all logistics related to the travel arrangements, information recorded accurately and updated as needed in the diary
- dealing with incoming telephone calls and information requests.
- analysis, registration, distribution and filing of correspondence;
- preparing related dossiers and background documents for the Director;
- following-up of actions, drafting of replies to correspondence and enquiries as appropriate;
- on personal initiative or on instructions, collecting information and documents necessary for the Director to take action on given issues;
- organizing high level meetings and participation of the Director to any other events as required by the position;
- ordering of office supplies and maintenance of stationary:
- maintaining documents libraries for the Unit, including maintenance of change log, distribution lists, issue information notes to concerned users;
- Support to the Project Review Process;
- Support to visitor service: including access control, preparing visa applications, distribution of information material;
- Participation to the preparation and the publication of internal and external documents, including editing and proofreading.
- Data collection, extraction from various Corporate applications (e.g. SAP, PRISMA) and from various internal sources and data consistency checking and coherence analysis.
Successful Candidate
- Applicants should have a good general education to completed secondary level and training in a secretarial college leading to a high proficiency certificate or equivalent as executive secretary.
- Min. 2 years of relevant experience.
- Excellent interpersonal and communication skills as well as very good qualities of order, method, tact, initiative, and in particular discretion are required.
- Proficiency in the use of the Agency’s information systems and tools is an asset. (Microsoft Office, SAP, Eclipse, Sharepoint)
Languages:
The working languages of the Agency are English and French. A good
knowledge of one of these two languages is required together with a
working knowledge of the other language. Knowledge of another member
state language is an asset.
Package Description
The European Centre for Space Applications and Telecommunications (ECSAT) is ESA’s newest facility and its first in the United Kingdom.
It is based at the Harwell Campus in Oxfordshire, also known as the UK Space Gateway. First opened in 2009, ECSAT has a focus on telecommunications and business applications but also supports teams working in climate change, technology and science.
About the Company
Serco Services GmbH, part of the Serco group, A FTSE250, Multi-national Service Provider with over 60,000 employees worldwide.
Serco’s space heritage over the last 40 years has placed us in the Space News Top 50 Space Industry Manufacturing and Services Companies - We work alongside EUMETSAT and the European Space Agency, where we are the largest on-site service provider with ca. 300 staff.
What connects the ever growing Serco workforce is a passion for delivering great service – To keep ahead we have to constantly evolve and enhance the way we deliver our services and everyone in Serco has a role to play here.
Serco provide the right environment to encourage ideas and a comprehensive Best Practice support network that enables them to put their ideas into action.
If you share our values then join with over 60,000 colleagues globally who are equally as passionate about delivering great service as you.
Serco European Agencies